Administrative Assistant – Office Support (Pembroke, Bermuda)

About the role

We are looking for a proactive Administrative Assistant to support the Bermuda office of Guy Carpenter. Based in Pembroke, this full-time onsite position provides comprehensive administrative, fiscal and staff support to ensure smooth daily operations and excellent client hospitality.

Key responsibilities

• Manage calendars, schedule meetings, coordinate conferences and travel arrangements for staff.
• Process expense reports and issue purchase orders, maintaining accurate records.
• Oversee office operations including telephone handling, correspondence, and visitor reception.
• Arrange meeting logistics – room setup, catering, audio-visual and IT support.
• Maintain company information such as colleague profiles, bios and headshots.
• Support special events, inventory management and facilities coordination as needed.

Required profile

• High school diploma with at least three years of recent experience in a similar administrative role.
• Strong judgment, ability to prioritize tasks and meet deadlines under pressure.
• Excellent verbal and written communication with a professional demeanor.
• Detail-oriented, organized and capable of handling multiple priorities.

Required skills

• Proficiency in Microsoft Word, Excel, Access and PowerPoint.
• Ability to conduct effective internet research.

What we offer

• Professional development opportunities and a supportive, inclusive culture.
• Engaging work within the insurance/reinsurance sector.