Facility Coordinator - King Edward VII Memorial Hospital

About the role

The Facility Coordinator reports to the Facility Supervisor and delivers a full facility and project management solution for the King Edward VII Memorial Hospital (KEMH) in Bermuda, the only hospital on the island and operating 24x7, 365 days a year. The role supports the Facilities Management team by coordinating maintenance, contractor services, project administration, compliance documentation and departmental reporting.

Key responsibilities

• Maintenance coordination: coordinate preventive and corrective maintenance, monitor and track work orders, schedule contractors and service providers, and coordinate facility shutdowns and access requests
• Project support: assist with capital projects, lifecycle replacements and minor works; track budgets, commitments, invoices and expenditures; maintain cost reports and status updates; monitor purchase orders and help reconcile invoices
• Contractor and vendor liaison: liaise with contractors, consultants and service providers, maintain their records, permits and documentation, and help obtain quotations and service proposals
• Documentation and compliance: maintain maintenance records, reports, permits and drawings; support regulatory compliance and accreditation; track inspection findings and corrective actions; assist with life safety, environmental and infection control documentation
• Reporting and administration: prepare weekly and monthly operational reports, update asset and equipment records, maintain filing systems, assist with budgeting, purchase orders and invoice processing, track performance indicators, and prepare meeting notes, action logs and follow-up reports
• Customer service: respond to facility inquiries and service requests, coordinate communication between staff, hospital departments and contractors, and escalate concerns when needed
• Inventory management: coordinate stock monitoring, replenishment, record accuracy and periodic counts so essential materials and spare parts are available
• Emergency support: assist with emergency response and restoration and recovery efforts under management's direction

Required profile

• Diploma or degree in Facilities Management, Engineering Technology, Business Administration or a related field preferred
• 3 years of experience in facilities maintenance, building operations, project administration or facilities coordination
• Strong organisational, communication and computer skills

Required skills

• Experience with CMMS systems
• Microsoft Office applications