Corporate Legal Assistant

About the role

The Corporate Legal Assistant reports to the In-House Counsel and provides administrative, organizational and scheduling support across the contract lifecycle. The role is also a point of contact between Legal and other departments such as Sales, Finance and Operations, keeping contract requests moving and communications prompt, accurate and professional.

Key responsibilities

• Take in, log and enter commercial agreements (vendor, service, customer contracts) into internal contract management tools.
• Maintain the legal filing system, proofread documents, check formatting and verify complete, accurate fields for data export.
• Track document status and coordinate contract execution, exchanging documents with the legal team, stakeholders, customers and prospects by email, phone and video.
• Keep a central folder of contract templates, forms and business terms, and coordinate document hand-offs with cross-functional teams.
• Drive document retention by summarizing key terms in completed contracts and using the internal retention tool.
• Research provisions as needed, format and maintain the library of contract templates and standard operating procedures, and keep records in the CRM and cloud storage.
• Assist with contract intake triage, risk screening and preliminary summary sheets for high-volume accounts.
• Present updates and walk teams through contract processes, templates and changes.

Required profile

• Bachelor's degree in Business Administration, Legal Management or a related field.
• 1+ year of experience in administration, operations or project coordination in a fast-paced environment; legal or contract experience is beneficial.
• Ability to handle shifting priorities and work Eastern or Atlantic time zone hours.
• Comfortable working remotely with long periods of sitting and using a computer, and able to deliver presentations to small groups.

Required skills

• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Drive, Sheets).
• Strong calendaring, organizational and multitasking skills.
• Excellent written and verbal communication and teamwork skills.