Personal Assistant – Executive Support

About the role

The role provides secretarial and administrative support to the LICL Chief Executive Officer, Group Chief Risk Officer and Deputy Chief Underwriting Officer, while also covering other Personal Assistants during leave and assisting the Bermuda HR function as needed.

Key responsibilities

• Maintain the diaries of senior managers and ensure all parties are aware of meetings and visits.
• Manage workloads through forward‑planning, flagging items, compiling action logs, preparing responses and drafting reports.
• Handle email and telephone communications, schedule and organise meetings, prepare agendas and minutes, and circulate relevant documentation.
• Coordinate with external organisations for meeting dates, room bookings and agenda distribution.
• Prompt relevant parties for reports and other requirements well in advance.
• Arrange travel, process expense claims and provide basic HR administrative support, including onboarding and employee communications.
• Support other Personal Assistants during periods of leave and assist the Health & Safety Committee as required.

Required profile

• Previous team PA experience, preferably in insurance or financial services.
• Proven minute‑taking experience.
• Ability to multitask, prioritize and manage time effectively.
• Strong verbal and written communication, numeracy and attention to detail.
• Outgoing personality with a solid work ethic.
• Experience supporting HR functions is advantageous.
• Willingness to work flexible hours, including extended periods when needed.

Required skills

• Proficiency with Microsoft Office applications.
• Experience with SAP Concur (or similar expense management tools).