Administrative Assistant – Audio Visual Operations (Part‑Time)

About the role

The Hamilton Princess & Beach Club is seeking a part‑time Administrative Assistant to support its Audio Visual Operations team. You will ensure smooth office functioning and help deliver high‑quality AV services for events and guest experiences.

Key responsibilities

• Provide general administrative support, maintain office supplies and answer phone calls.
• Coordinate meeting schedules and manage the team email account via Outlook.
• Respond to client and internal queries, prepare quotes, and create Excel, Word and PowerPoint documents.
• Assist with internal reporting, vendor invoice processing, and client billing.
• Conduct product research for departmental purchases.
• Collaborate with internal departments to ensure AV‑supported events run smoothly.
• Resolve guest concerns promptly and document actions with the Director of Technical Events.
• Follow all corporate, hotel and health‑and‑safety policies, including epidemic‑related guidelines.
• Perform any other duties as required by the department.

Required profile

• High school diploma or GED.
• Strong verbal and written communication skills.
• Ability to work cohesively as part of a team.

Required skills

• Proficiency with Windows operating system.
• Advanced knowledge of Microsoft Excel, Outlook and Teams.
• Familiarity with video‑conferencing software and general IT tools.

What we offer

• Opportunity to work in a historic luxury resort.
• Engaging environment with international hospitality professionals.
• Part‑time schedule with exposure to AV event operations.