Facility Coordinator

About the role

The Facility Coordinator reports to the Facility Supervisor and delivers a full facility and project management solution for the King Edward VII Memorial Hospital (KEMH) in Bermuda, the only hospital on the island and a 24x7, 365-day-a-year operational site. The role supports the Facilities Management team by coordinating maintenance, contractor services, project administration, compliance documentation and departmental reporting.

Key responsibilities

• Coordinate preventive and corrective maintenance, monitor work orders, schedule contractors and service providers, and coordinate facility shutdowns and access requests
• Assist with capital projects, lifecycle replacements and minor works, tracking budgets, commitments, invoices and expenditures, and maintaining cost reports and status updates
• Maintain contractor records, permits and documentation, and help obtain quotations and service proposals
• Maintain maintenance records, reports, permits and drawings, support regulatory compliance and accreditation, and track inspection findings and corrective actions
• Support life safety, environmental and infection control documentation
• Prepare weekly and monthly operational reports, update asset and equipment records, maintain filing systems and departmental records
• Assist with budgeting, purchase orders and invoice processing, and track departmental performance indicators
• Prepare meeting notes, action item logs and follow-up reports, and support data entry in CMMS and other facility management systems
• Respond to facility inquiries and service requests, coordinate communication between staff, hospital departments and contractors, and escalate concerns when needed
• Coordinate inventory management, including stock monitoring, replenishment, record accuracy and periodic counts, so that essential materials and spare parts are available
• Assist with emergency response and support restoration and recovery efforts under management's direction

Required profile

• Diploma or degree in Facilities Management, Engineering Technology, Business Administration or a related field preferred
• 3 years of experience in facilities maintenance, building operations, project administration or facilities coordination
• Strong organisational, communication and computer skills

Required skills

• Experience with CMMS systems
• Microsoft Office applications