HR & Administrative Assistant

About the role

We are looking for an HR & Administrative Assistant to support our Human Resources function at GCG, a leading strategic partner for airlines and airports across the Caribbean and Latin America. The role combines HR data management, employee file administration, and a range of day‑to‑day HR support tasks.

Key responsibilities

• Keep HR Management Information System data up‑to‑date by adding, deleting and amending employee records.
• Prepare and maintain physical files for new hires.
• Update employee files with personnel actions and provide information to payroll.
• Maintain an efficient filing system and act as custodian of all personnel documents.
• Prepare payroll‑related data (new starters, terminations, promotions) for HR Lead approval.
• Submit medical claims to the insurance company within 48 hours and follow up.
• Process employment applications and assist with recruitment activities.
• Coordinate issuance of company ID cards and airport security passes where applicable.
• Complete and route recruitment and termination documentation promptly.
• Consult with HR Manager on employee complaints or grievances.
• Coordinate the performance appraisal process, including distribution and collection of appraisal forms.
• Administer personnel activities such as uniform distribution, food‑handler clinics, scholarships, health and life benefits, and pension applications.
• Provide other ad‑hoc HR and administrative support as required.

Required profile

• Strong attention to detail and organizational skills.
• Ability to handle confidential information responsibly.
• Comfortable working in a diverse, multicultural environment.
• Demonstrated talent, focus and discipline.
• Proactive attitude and ability to meet tight deadlines.

Required skills