Accounts Payable Assistant

About the role

Fairmont Southampton, Bermuda's largest resort, is looking for an Accounts Payable Assistant to report to the Assistant Director, Finance & Business Support. The role supports the accurate and timely processing of the hotel's accounts payable, working closely with Purchasing, Receiving, department heads and suppliers. Candidates apply online and complete a mandatory questionnaire via the AssessFirst partner.

Key responsibilities

• Receive, review, code and process supplier invoices, checking them against purchase orders, receiving records and contracts, and entering them correctly into the accounting system
• Process employee expense claims and other approved payment documentation
• Respond to supplier inquiries and liaise with Purchasing and Receiving to resolve invoice and purchase order discrepancies
• Maintain supplier account information and reconcile vendor statements
• Reconcile supplier statements and accounts payable sub-ledgers, and help prepare payment runs
• Assist with month-end closing, accruals, accounts payable aging reports and audit support
• Follow Accor, Fairmont and hotel financial control policies, keep records accurate and protect confidential financial information

Required profile

• 1-3 years of accounts payable, accounting, bookkeeping or finance experience, preferably in hospitality, tourism or services
• Experience with high volumes of invoices and supplier payments in a fast-paced environment
• Associate's degree, diploma or certificate in Accounting, Finance, Business Administration or a related field preferred
• Ability to meet month-end and year-end deadlines and support Finance priorities during peak periods

Required skills

• Microsoft Office Suite, especially Excel, Word and Outlook
• Experience with hotel accounting systems such as SUN Systems, Opera or Opera Cloud preferred
• Purchase order matching, invoice reconciliation and month-end procedures
• Attention to detail, strong organization and analytical problem-solving skills

What we offer

• Complimentary upgrades, extended stays and discounted stays across Fairmont and Raffles properties, plus dining and wellness discounts
• Growth, mentorship and international mobility opportunities
• Health insurance, retirement savings plans and wellness programs
• Worldwide travel discounts and preferred rates